Guide to Company Compliance Forms in Kenya: A Complete List for 2025

Below is a comprehensive outline of all forms prescribed under the Registrar of Companies (Forms) Rules (Legal Notice 103 of 2017), as per the Companies Act, 2015.

Each form serves a specific purpose, ensuring your private limited company complies with the Business Registration Service (BRS). From director changes to charges, these are the tools to keep your records current and avoid penalties. Whether you’re filing Form CR6 or FC8, our law firm’s expertise ensures you meet every requirement in Kenya’s buzzing 2025 business landscape.

FIRST SCHEDULE: FORMS FOR KENYAN COMPANIES

FORM CR 6 – NOTICE OF APPOINTMENT OF DIRECTORS AND THEIR PARTICULARS
- Purpose: Notifies the Registrar of director appointments with details like name, ID, and address.
FORM CR 7 – NOTICE OF CHANGE OF DIRECTORS’ PARTICULARS
- Purpose: Reports updates to directors’ details (except address), e.g., name or occupation.
FORM CR 8 – NOTICE OF RESIDENTIAL ADDRESS/CHANGE OF RESIDENTIAL ADDRESS OF DIRECTOR OF COMPANY
- Purpose: Updates a director’s residential address.
FORM CR 9 – NOTICE OF CESSATION OF OFFICE OF DIRECTORS
- Purpose: Informs the Registrar of a director’s exit, including date.
FORM CR 10 – NOTICE OF APPOINTMENT OF SECRETARY AND OF SECRETARY’S PARTICULARS
- Purpose: Notifies the Registrar of a secretary’s appointment with details like PIN and ID.
FORM CR 11 – NOTICE OF CHANGE OF SECRETARY’S PARTICULARS (OTHER THAN ADDRESS)
- Purpose: Updates a secretary’s details (except address), e.g., name.
FORM CR 12 – NOTICE OF RESIDENTIAL ADDRESS/CHANGE OF ADDRESS OF SECRETARY OF COMPANY
- Purpose: Reports a secretary’s residential address or changes.
FORM CR 13 – NOTICE OF CESSATION OF OFFICE OF SECRETARY
- Purpose: Notifies the Registrar when a secretary stops serving.
FORM CR 14 – APPLICATION FOR RESERVATION OF A COMPANY NAME
- Purpose: Requests reservation of a proposed company name.
FORM CR 15 – NOTICE OF CHANGE OF NAME
- Purpose: Reports a company name change via resolution or articles.
FORM CR 16 – NOTICE OF CHANGE OF LOCATION OF COMPANY’S REGISTERED OFFICE
- Purpose: Updates the company’s registered office location.
FORM CR 17 – APPLICATION FOR REGISTRATION OF CONVERSION OF COMPANY
- Purpose: Applies to convert company type (e.g., private to public).
FORM CR 18 – APPLICATION BY COMPANY TO HAVE ITS NAME STRUCK OFF THE REGISTER
- Purpose: Requests company removal from the register.
FORM CR 19 – NOTICE OF SPECIAL/ORDINARY RESOLUTION REQUIRED BY COMPANIES ACT TO BE LODGED WITH REGISTRAR
- Purpose: Lodges required resolutions (e.g., name changes).
FORM CR 20 – RETURN OF ALLOTMENT
- Purpose: Reports share allotments with allottee details.
FORM CR 21 – NOTICE GIVING PARTICULARS OF RIGHTS OF NEW CLASS OF MEMBERS OF A COMPANY NOT HAVING A SHARE CAPITAL
- Purpose: Notifies new membership class rights for non-share companies.
FORM CR 22 – NAME OR OTHER DESIGNATION OF CLASS OF MEMBERS OF COMPANY HAVING NO SHARE CAPITAL
- Purpose: Assigns a name/designation to a membership class.
FORM CR 23 – NOTICE OF VARIATION OF RIGHTS OF MEMBERS OF COMPANY HAVING NO SHARE CAPITAL
- Purpose: Reports changes to membership class rights.
FORM CR 24 – STATEMENT OF CAPITAL FOR AN UNLIMITED COMPANY CONVERTING INTO A PRIVATE LIMITED COMPANY
- Purpose: Details capital during conversion to a limited company.
FORM CR 25 – PARTICULARS OF CHARGE CREATED BY A COMPANY REGISTERED IN KENYA
- Purpose: Registers a charge over company property.
FORM CR 26 – PARTICULARS OF CHARGE SUBJECT TO WHICH PROPERTY OR UNDERTAKING HAS BEEN ACQUIRED
- Purpose: Reports a charge on acquired property.
FORM CR 27 – PARTICULARS OF CHARGE SUBJECT TO SECURE SERIES OF DEBENTURES
- Purpose: Registers a charge securing debentures.
FORM CR 28 – STATEMENT OF FULL OR PARTIAL SATISFACTION OF CHARGE OVER COMPANY’S ASSETS
- Purpose: Notifies satisfaction of a charge.
FORM CR 29 – ANNUAL RETURN
- Purpose: Submits the company’s annual return, detailing directors, shareholders, and compliance status
FORM CR 30 – NOTICE OF APPLICATION TO THE HIGH COURT FOR CANCELLATION OF A SPECIAL RESOLUTION BY A PUBLIC COMPANY TO CONVERT TO A PRIVATE COMPANY
- Purpose: Notifies the Registrar of an application to the High Court to cancel a special resolution converting a public company to a private company
FORM CR 31 – NOTICE OF APPOINTMENT OF NEW CLASS OF SHARES OF AN UNLIMITED COMPANY
- Purpose: Notifies new share class allotment by an unlimited company.
FORM CR 32 – NOTICE OF NAME OR OTHER DESIGNATION OF CLASS OF SHARES
- Purpose: Assigns a name or other designation to a class of shares
FORM CR 33 – NOTICE OF PARTICULARS OF VARIATION OF RIGHTS ATTACHED TO SHARES
- Purpose: Reports variations to the rights attached to shares.
FORM CR 34 – NOTICE OF SUBDIVISION, CONSOLIDATION OR REDEMPTION OF SHARES/ NOTICE OF ALTERATION OF SHARE CAPITAL
- Purpose: Reports share subdivision, consolidation, or redemption.
FORM CR 35 – NOTICE OF REDUCTION OF SHARE CAPITAL
- Purpose: Notifies a reduction in share capital.
FORM CR 36 – NOTICE OF CANCELLATION OF SHARES BY A COMPANY
- Purpose: Reports the cancellation of shares by a company.
FORM CR 37 – RETURN OF PURCHASE OF OWN SHARES
- Purpose: Submits a detailed return of a company’s purchase of its own shares.
FORM CR 38 – NOTICE OF CANCELLATION OF SHARES ON PURCHASE OF OWN SHARES BY A COMPANY
- Purpose: Notifies the Registrar of the cancellation of shares following their purchase by a company.
FORM CR 39 – NOTICE BY APPLICANTS OF APPLICATION TO COURT FOR CANCELLATION OF THE SPECIAL RESOLUTION APPROVING A REDEMPTION OR PURCHASE OF SHARES OUT OF CAPITAL
- Purpose: Notifies the Registrar of an application by shareholders or others to the court to cancel a special resolution approving a redemption or purchase of shares out of capital.
FORM CR 40 – NOTICE OF SALE OR TRANSFER OF TREASURY SHARES
- Purpose: Notifies the Registrar of the sale or transfer of treasury shares.
FORM CR 41 – NOTICE OF CANCELLATION OF TREASURY SHARES
- Purpose:Reports the cancellation of treasury shares
FORM CR 42 – NOTICE OF CHANGE OF ACCOUNTING REFERENCE DATE
- Purpose: Reports a change in accounting reference date.
FORM CR 43 – NOTICE OF RESIGNATION OF AUDITOR
- Purpose: Notifies an auditor’s resignation (Section implied).
FORM CR 44 – APPLICATION FOR COPY OF REGISTER OR COPY OF RECORDS KEPT BY REGISTRAR
- Purpose: Requests a copy of the company register or other records maintained by the Registrar
FORM CR 45 – NOTICE OF APPOINTMENT OF ADMINISTRATOR
- Purpose: Reports an administrator’s appointment.
FORM CR 46 – NOTICE OF CESSATION OF APPOINTMENT OF ADMINISTRATOR
- Purpose: Notifies an administrator’s cessation.
FORM CR 47 – NOTICE OF WITHDRAWAL OF A STRIKING OFF APPLICATION BY A COMPANY
- Purpose: Withdraws a striking-off application.
FORM CR 48 – APPLICATION FOR ADMINISTRATIVE RESTORATION OF A COMPANY TO THE REGISTER
- Purpose: Applies to restore a dissolved company to the register

SECOND SCHEDULE: FORMS FOR FOREIGN COMPANIES

FORM FC 1 – APPLICATION FOR REGISTRATION AS A FOREIGN COMPANY
- Purpose: Registers a foreign company in Kenya.
FORM FC 2 – STATEMENT BY REGISTERED FOREIGN COMPANY FOR USE OF ALTERNATIVE NAME
- Purpose: Submits an alternative name for use in Kenya.
FORM FC 3 – NOTICE OF RESIDENTIAL ADDRESS/CHANGE OF RESIDENTIAL ADDRESS OF A LOCAL REPRESENTATIVE OF A FOREIGN COMPANY
- Purpose: Updates a local representative’s address.
FORM FC 4 – NOTICE OF HOURS OF OPENING OF FOREIGN COMPANY’S REGISTERED OFFICE IN KENYA
- Purpose: Reports office hours of a foreign company’s Kenyan office.
FORM FC 5 – NOTICE OF CHANGE OF PARTICULARS OF REGISTERED FOREIGN COMPANY
- Purpose: Reports changes in a foreign company’s details.
FORM FC 6 – NOTICE OF CLOSURE OF PLACE OF BUSINESS OF A FOREIGN COMPANY IN KENYA
- Purpose: Notifies closure of a Kenyan business location.
FORM FC 7 – NOTICE OF CESSATION OF BUSINESS IN KENYA OF REGISTERED FOREIGN COMPANY
- Purpose: Reports cessation of business in Kenya.
FORM FC 8 – NOTICE OF DISSOLUTION OR DEREGISTRATION OF REGISTERED FOREIGN COMPANY IN PLACE OF INCORPORATION
- Purpose: Notifies dissolution of the company in the country of origin to the Registrar: within one month. country.